Privacy Notice

This Privacy Notice sets out how Pickleball Scotland uses and protects any information that you provide to Pickleball Scotland when you use our services.  Pickleball Scotland is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using our services, then you can be assured that it will only be used in accordance with this Privacy Notice.

What information do we collect?

Information that we collect about you: each time you visit our website, we may automatically collect certain information. This information includes technical information, such as Internet Protocol (IP) addresses used to connect your computer to the internet, your login information, browser type and version, browser plug-in types and versions, operating system and platform and information relating to what pages you have viewed (e.g. using cookies as described further below);

Information volunteered by you: you may give us information about yourself by filling in online or offline registration forms (including, but not limited to Membership forms) or by corresponding with us via phone, email or otherwise. The information that you provide us with may include your name, postal and/or email address or phone number.  For members under the age of 16 we request a date of birth, and we request that a family email address is used for all correspondence with members under the age of 14 (we prefer to liaise with parents/carers of young members).

Information we receive from other sources: we work closely with third parties (including, for example, Pickleball Scotland business partners, associate bodies, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers) and may receive information about you from them.

Sensitive personal information

Where necessary to provide you with a specific service or product, Pickleball Scotland may be given and undertake processing of sensitive personal data relating to you, as outlined below.

Ethnicity data

If collected from you, this will be used to identify and keep under review equality of opportunity within Scottish pickleball, and (anonymously) for statistical and reporting purposes in relation to funding and governing body statutory requirements.

Disability data

If collected from you, this will be used to identify and keep under review equality of opportunity within Scottish pickleball, and (anonymously) for statistical and reporting purposes in relation to funding and governing body statutory requirements.

Medical and injuries data

If collected from you (e.g. if you are a volunteer and wish to disclose medical information to us, to ensure that we can support you in your volunteering role. Parents/carers of junior players are required to provide medical information that is shared with coaches, and occasionally with tournament organisers in the event of a late withdrawal due to a medical reason).  Data may be anonymised and used for research/study/audit purposes to enhance the quality of care received by volunteers and junior players.

Anti-doping

If you are an elite player who is required to participate in doping control procedures undertaken by a doping control officer appointed by UK Sport or Pickleball Scotland, the results of such procedures may be used in results management, including associated disciplinary hearings, appeals and adjudications.

Criminal records data

Pickleball Scotland plans to become registered with Disclosure Scotland to assist it in ensuring that those who take up appointments do not pose a risk to the children in its care. Pickleball Scotland may therefore process criminal records data disclosed by Disclosure Scotland. This will be processed in accordance with regulations set out by Disclosure Scotland.

Photographs

Pickleball Scotland will often take (and commission partners to take) photographs that help to promote the sport in Scotland. These photographs are taken at events, courses, festivals etc. and are used for marketing purposes and for purposes of archiving achievements and activities. Adults are welcome to remove themselves from photographs if they do not wish to appear, and they are entitled to request that they are anonymised. Permission is sought from parents/carers before photographs of children and young people are taken and used.

Financial information

Pickleball Scotland, as part of its contract to provide services to you, and to pay for services from you, may require to process financial information. This is done via an electronic card reader, bank transfer, Eventbrite, PayPal, cheque and cash. Financial information is treated with the utmost security, e.g. we only use secure online payment systems and we securely destroy information that is no longer legally required.

Why we need your personal information

  • To perform the services you have requested (such as providing you with the benefits of Pickleball Scotland membership or providing you with information you have asked for) which may involve contacting you by post or e-mail.

  • To allow Pickleball Scotland to administer Scottish pickleball, for instance by organising tournaments and issuing coach certificates.

  • To make parts of the website easier for you to use by not making you enter your personal information more than once.

  • The reasonable purposes of Pickleball Scotland, acting always within the Data Protection Act 1998.

  • Provide you with information about other goods and services that we offer that are similar to those that you have already purchased or enquired about.

  • Notify you about changes to our service, including but not limited to any changes to the membership benefits.

Use of Cookies

Information may be sent to your computer in the form of an Internet "cookie" to allow the Pickleball Scotland server to monitor your requirements. The cookie is stored on your computer. The Pickleball Scotland server may request that your computer return a cookie to it. These return cookies do not contain any information supplied by you or any personally identifiable information about you.

Such measures are necessary to allow Pickleball Scotland to measure the usability of the systems, which will help in its continuing development to ensure that we understand the requirements of Scottish pickleball. Your browser software should however enable you to block cookies if you wish to.

Other uses of your personal information

We may ask you if we can process your information for additional purposes. Where we do so, we will provide you with an additional or amended privacy notice explaining how we would use your information for these additional purposes.

Who we share your personal information with

We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory regulations.

How we protect your personal information

Your personal information is stored in our electronic filing system and our servers; and is accessed by our team for the purposes set out above.

How long we keep your personal information

We will only keep your personal information for as long as necessary to provide you with services and will review the information we hold biennially.

Pickleball Scotland may change this notice from time to time by updating this page. We will inform you of any updates to this Privacy Notice.

 

This Privacy Notice is effective from 27 June 2018.

 

Your rights

You can exercise any of the following rights by writing to us at info@pickleballscotland.org.  Your rights in relation to your personal information are:

  • You have the right to access the personal information that we hold about you by making a ‘subject access request’

  • If you believe any of the information is inaccurate or incomplete, you have a right to request that we correct or complete it

  • You have the right to request that we restrict the processing of your personal information for specific purposes

  • If you wish us to delete your personal information at any time, you may request that we do so and

  • Where you have given us consent to process your personal information, you may withdraw this consent at any time

 

Any requests received by Pickleball Scotland will be considered under applicable data protection legislation. If you remain dissatisfied, you have the right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk

Web Site Terms and Conditions of Use

Terms

By accessing this web site, you are agreeing to be bound by these web site Terms and Conditions of Use, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site. The materials contained in this web site are protected by applicable copyright and trade mark law.

Use License

Permission is granted to temporarily download one copy of the materials (information or software) on Pickleball Scotland’s web site for personal, non-commercial transitory viewing only. This is the grant of a license, not a transfer of title, and under this license you may not:

  1. modify or copy the materials;

  2. use the materials for any commercial purpose, or for any public display (commercial or non-commercial);

  3. attempt to decompile or reverse engineer any software contained on Pickleball Scotland’s web site;

  4. remove any copyright or other proprietary notations from the materials; or

  5. transfer the materials to another person or "mirror" the materials on any other server.

This license shall automatically terminate if you violate any of these restrictions and may be terminated by Pickleball Scotland at any time. Upon terminating your viewing of these materials or upon the termination of this license, you must destroy any downloaded materials in your possession whether in electronic or printed format.

Disclaimer

The materials on Pickleball Scotland’s web site are provided "as is". Pickleball Scotland makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties, including without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights. Further, Pickleball Scotland does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its Internet web site or otherwise relating to such materials or on any sites linked to this site.

Limitations

In no event shall Pickleball Scotland or its suppliers be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption,) arising out of the use or inability to use the materials on Pickleball Scotland's website, even if Pickleball Scotland or a Pickleball Scotland authorised representative has been notified orally or in writing of the possibility of such damage. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.

Revisions and Errata

The materials appearing on Pickleball Scotland’s web site could include technical, typographical, or photographic errors. Pickleball Scotland does not warrant that any of the materials on its web site are accurate, complete, or current. Pickleball Scotland may make changes to the materials contained on its web site at any time without notice. Pickleball Scotland does not, however, make any commitment to update the materials.

Links

Pickleball Scotland has not reviewed all of the sites linked to its Internet web site and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement by Pickleball Scotland of the site. Use of any such linked web site is at the user's own risk.

Site Terms of Use Modifications

Pickleball Scotland may revise these terms of use for its web site at any time without notice. By using this web site you are agreeing to be bound by the then current version of these Terms and Conditions of Use.

Governing Law

Any claim relating to Pickleball Scotland web site shall be governed by the laws of the Country of Scotland without regard to its conflict of law provisions.

General Terms and Conditions applicable to Use of a Web Site.

Copyright © 2018 Pickleball Scotland

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